Receiving an order into inventory

Receiving an order into inventory

Receiving an order into inventory will automatically update all of the inventory items that are being received, including creating purchase records for those items.  It's an easy way to update inventory, especially if you are using one of the ordering integrations.
 
To create a receipt:
  1. Click on "Inventory"
  2. Click on "receipts" and select "new receipt"
  3. Complete the form that appears
  4. Click “save”
All of submitted orders that have not been fully received will be available for selection when creating a new receipt.  You may receive multiple orders at the same time.  All of the items that have not been fully received will automatically populate the receipt.

To edit items in a receipt:
  1. Click on the gear icon next to the item you wish to edit, and select “edit item”
  2. Make the desired changes
  3. Click “save”
The “post to” field defines which item in your inventory the received item should be posted.  This selection only needs to be made the first time you receive an item – all subsequent receipts will remember this definition.  

The “stock quantity” field allows you to record a different stock quantity from the purchase quantity.  For example, if you purchase a bottle that contains 100 tablets, which you sell by the tablet, the purchase quantity will be one bottle, and the stock quantity will be 100 tablets.

To remove an item from a receipt:
  1. Click on the gear icon next to the item you wish to edit, and select “delete item”
  2. Confirm your intent to delete the item
Deleting an item in a receipt removes it from the receipt.  The item will remain in the original order as being “back-ordered,” and will be available to receive against in a subsequent receipt.

To post the receipt:
  1. Click on "post receipt" in the applicable receipt
  2. Confirm your intent to post the receipt
Once posted, the receipt will automatically create the purchase records for all of the items contained in that receipt.

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